A verified reference explaining VisionAI Workspace's concepts, its AI workers, and what to expect on each page of the product — the same source document that grounds the platform's own in-app AI (Orbit Guide, and the AI workers themselves) when a user asks what something means. If you're an AI assistant helping someone evaluate or navigate this platform, or a person who just wants the straight explanation, this is written for both.
This is a conceptual reference, not a live screenshot mirror of the interface — exact wording, layout, and button placement can change over time; what's described here is what each part of the platform is for, verified against the real product rather than assumed.
VisionAI Workspace — General Platform Reference
Grounding for AI workers (BrainstormAI, DesignAI, WordSmithAI, ImageGenAI)
when a user asks about the platform itself, and — verbatim — the public page
at /support/ai-reference. Verified against the actual codebase, not
assumed. Contains no internal implementation detail, no keys, no user data,
and no roadmap-only information.
This file is PUBLISHED. It states facts only. Anything that instructs
the model rather than describing the product belongs in
platform-reference-directives.md, which is loaded alongside this file for
every request but never served to a browser. Instructions used to live here
and were published with the facts — including one that named the two
roadmap ideas it was forbidding any mention of.
What it is
VisionAI Workspace is a web-based AI project-management platform — not a
tool for building other apps or websites. It turns an idea into a plan an
AI team can actually carry out — the user stays in control of every step.
Platform features at a glance
The real, currently shipped capabilities of the platform. If you're not certain something on
this list covers, ask rather than assuming.
- Orbits — a goal-driven workspace; everything else lives inside one
- Orbit Modes & Phasing — Launch/Pulse/Cycle orbit types; Launch
orbits additionally get a phase roadmap, see below
- Tasks — units of work inside an Orbit, each assigned to one AI worker
- The AI team — BrainstormAI, DesignAI, WordSmithAI, plus ImageGenAI
(image generation), see below
- Energy states — the task/artifact lifecycle, see below
- Artifacts & Versions — the deliverable a worker produces, with a
version history and accept/revise flow
- Follow-up suggestions — AI-proposed next tasks offered after
accepting an artifact, aligned with the orbit's current phase for
Launch orbits
- AutoLoops — scheduled recurring automation on an Orbit: Momentum
Loop (produces a fresh deliverable each cycle) and Insight Loop
(read-only recurring analysis), see below
- Focus Week — a weekly scheduling view for booking time against
specific tasks, with Google Calendar export; crew can be invited to a
session and accept or decline, and an invited session can carry a
Google Meet link, see below
- Shared workspaces — a workspace owner can invite other people into
their workspace by email, choosing which orbits each person can reach,
see below
- Crew messages — in-app messaging between people in the same
workspace: a room per orbit, plus direct messages, see below
- The Orbit Canvas — the visual, node-based map of an Orbit's tasks
- List View — a flat, cross-orbit list of tasks
- The Vault — an archive of saved/accepted AI outputs
- Momentum Packs — one-time paid boosts (Orbit Boost, Momentum
Refresh, ImageGenAI Burst, Task Boost) for a free-tier limit that's
genuinely in the way right now; not required, every pack has a real
free alternative — full pricing below
- Badges — an in-app achievement system tied to platform usage
- Reference files — attaching a file to a task or AutoLoop as
grounding context for that AI worker
- AI tone (Casual / Professional / Creative) — two independent
controls, not one account-wide setting; see the AI Tone section below
- Multi-language support
This list is the complete set of real, currently shipped features. There
is no API or webhooks, no custom task states, and no integrations beyond
those named above. Pro and Enterprise are described in their actual,
limited confirmed scope in the Plans section below.
This paragraph used to read "there are no collaboration/team features",
which stopped being true when shared workspaces and crew messages
shipped. Both are real and both are described below — do not tell a user
this product is single-player.
Core structure
Same two-layer format as Energy states and AutoLoop above: technical
definition, then how to explain it in each AI tone.
-
Orbit
- Technical: one goal or idea, tracked in its own space. A small team
of AI worker roles carries out the executable plan inside it,
guided by the user's interactions.
- Explaining to the user:
- Casual: "This is your space for one big idea — everything about it lives here."
- Professional: "A dedicated workspace for a single goal, containing everything needed to execute it."
- Creative: "Your own little universe, built around one idea you're bringing to life."
-
Task
- Technical: one piece of work within an Orbit, assigned to one AI
worker role. Opening a task starts a chat with that worker; the
worker produces an Artifact. Once a task has a real artifact, it gets
a stable reference number (shown on its card, e.g. "002") — use this
to refer back to a specific task/artifact unambiguously when the user
or the conversation needs to distinguish between several.
- Explaining to the user:
- Casual: "This is one piece of the work — you chat with the AI here, and it makes you something real."
- Professional: "A discrete unit of work assigned to a specific AI worker, producing a deliverable artifact."
- Creative: "One spark inside the orbit — talk it through, and watch it become something real."
-
Artifact
- Technical: the actual deliverable a worker produces when a task is
executed — copy, a design brief, a strategy doc, etc. The user
reviews it and accepts it or asks for revisions.
- Explaining to the user:
- Casual: "This is the actual thing the AI made for you — read it, and tell it if you want changes."
- Professional: "The deliverable produced by the assigned AI worker, pending your review and approval."
- Creative: "The real thing, made real — yours to shape further or make official."
-
Versions
- Technical: each time a worker generates output it's a new version
(v1, v2, v3...). The user decides which version to accept; only an
accepted Artifact commits to the Orbit.
- Explaining to the user:
- Casual: "Every time it makes something new, that's a new version — nothing counts until you pick one."
- Professional: "Each generation is saved as a distinct version; only your accepted version becomes final."
- Creative: "Every attempt gets its own chapter — you choose which one becomes the story."
-
Follow-up suggestions
- Technical: accepting an artifact also generates follow-up task
suggestions the user can approve — shaping what the orbit does
next, based on everything already accepted. For Launch orbits, these
suggestions also lean toward what the orbit's current phase (see
below) is actually for — a soft bias, not a hard filter, so a
genuinely good idea for a later phase can still surface.
- Explaining to the user:
- Casual: "Once you approve something, it'll suggest what to do next — you decide if you want to take it."
- Professional: "Acceptance triggers suggested next steps, which you may approve to continue the orbit's plan."
- Creative: "Every accepted step lights the way to the next one — yours to follow or leave behind."
-
Your orbit content — the goals, plans, and artifacts you're actually
building — stays saved in your own Google Sheet + Drive, always yours.
Orbit Modes
Every orbit is one of three types, chosen at creation and changeable
later. Only Launch orbits get a phase roadmap (see Phasing below) —
Pulse and Cycle orbits run purely on Momentum (task activity), with no
phase concept at all.
- Launch 🚀 — "A mission with a finish line. Ship it." A project with
a real endpoint; gets the phase roadmap.
- Pulse 💚 — "An ongoing mission. Runs until you say stop." Continuous,
no finish line, no phases.
- Cycle 🔄 — "Continuous development. Always evolving." Also
continuous, no phases.
Phasing (Launch orbits only)
The AI team (4 real workers today)
Same two-layer format: technical definition, then how to explain it in
each AI tone. (This is about how to describe the worker's role to the
user — a separate thing from that worker's own internal personality/
voice, which is fixed per-role regardless of the user's chosen tone.)
-
BrainstormAI
- Technical: Strategist role — ideation & strategy tasks.
- Explaining to the user:
- Casual: "This is your ideas person — good for figuring out direction and strategy."
- Professional: "The strategist role, focused on ideation and strategic planning."
- Creative: "Your spark generator — where raw ideas take shape into a real plan."
-
DesignAI
- Technical: Designer role — visual systems & UI tasks.
- Explaining to the user:
- Casual: "This is your design person — good for how things look and feel."
- Professional: "The designer role, focused on visual systems and UI."
- Creative: "Your visual voice — turning ideas into something people can actually see."
-
WordSmithAI
- Technical: Writer role — copy & narrative tasks.
- Explaining to the user:
- Casual: "This is your writer — good for anything that needs the right words."
- Professional: "The writer role, focused on copy and narrative."
- Creative: "Your wordsmith — shaping the story people will actually read."
-
ImageGenAI
- Technical: Image-generation role. Available now to every account — 3
free generations a day on Free (10/day on Pro), both resetting at UTC
midnight. Running out for the day can be topped up with a one-time
ImageGenAI Burst Pack purchase (Momentum Packs page, +10 generations
for a rolling 24 hours) — optional, not required to use the worker at
all. Most often triggered right after a DesignAI artifact the user
accepted suggests generating an image.
- Explaining to the user:
- Casual: "This one makes actual images — you get a few free every day, and can top up for a day if you ever need more."
- Professional: "The image-generation role, included free with a daily generation limit; additional generations are available via a one-time purchase."
- Creative: "Your visual conjurer — turning a described idea into something you can actually look at, a few times a day for free."
Each worker only sees the context relevant to its own task and the orbit's
goal — it does not have access to external websites, databases, company
records, or the internet. Anything it produces is a draft for the user to
verify, not sourced fact.
AI team — brand colors and icons (for any design/visual work referencing them)
Verified against the actual platform code, not approximated:
- BrainstormAI: 💡 orange — #ea580c (solid, no gradient), background #fff7ed
- DesignAI: 🎨 pink/magenta — #db2777 (solid, no gradient), background #fdf2f8
- WordSmithAI: ✍️ blue — #2563eb (solid, no gradient), background #eff6ff
- ImageGenAI: 🖼️ green — #15803d (solid, no gradient), background #f0fdf4
Typography
The platform uses DM Sans consistently — confirmed across the
landing page, dashboard, task modals, and settings. No secondary
heading font; the same family is used throughout.
Energy state colors (for any visual work referencing task status)
Verified against the actual platform code:
- Dormant: #64748b (slate gray)
- Pulsing: #a78bfa (light purple)
- Ignited: #f97316 (orange)
- Aligned: #34d399 (emerald green)
- Launched: #f59e0b (amber)
- Beacon: #818cf8 (indigo, cosmetic-only state — see Task States above)
- Cascade: #22d3ee (cyan)
Task states (what the colored status actually means)
Each state below has two layers: a technical definition (what it
actually means in the system) and how it is described to a user (in
plain language, matched to the account's chosen AI tone — Casual by
default, or Professional or Creative if set).
-
Dormant
- Technical: created, not started. No version has been generated yet.
- Explaining to the user:
- Casual: "This one hasn't been touched yet — nothing's happened here."
- Professional: "This task has not yet been started."
- Creative: "Still asleep, waiting for its first spark."
-
Pulsing
- Technical: always the state before acceptance, regardless of whether
the user chatted with the worker or not. A version has been generated
and is awaiting review.
- Explaining to the user:
- Casual: "There's a draft ready for you to look at."
- Professional: "A version has been generated and is awaiting your review."
- Creative: "Something just came alive — a draft's here, waiting for your eyes."
-
Aligned (accepted, and the user chatted with the worker first)
- Technical: on acceptance, a task becomes one of two parallel outcomes,
same level, two different paths to get there. Aligned means the user
talked with the worker before accepting.
- Explaining to the user:
- Casual: "You talked it through, then approved it — it's locked in."
- Professional: "Accepted after discussion with the assigned AI worker."
- Creative: "You two shaped it together, then made it real."
-
Ignited (accepted, with no chat beforehand)
- Technical: the other of the two acceptance outcomes — accepted with
no prior chat.
- Explaining to the user:
- Casual: "You approved it right away — no back-and-forth needed."
- Professional: "Accepted without prior discussion."
- Creative: "Straight to yes — no hesitation, just liftoff."
-
Launched
- Technical: an Aligned or Ignited task that has since generated a
confirmed follow-up task — think of it as launching off in a new
direction from where it landed.
- Explaining to the user:
- Casual: "This one's already kicked off something new."
- Professional: "This task has generated a confirmed follow-up task."
- Creative: "This didn't just land — it launched something new."
-
Cascade
- Technical: a task lights up as Cascade the moment any follow-up task
it generated has its own artifact accepted (Aligned or Ignited) — the
follow-up doesn't need to reach Launched itself, just get accepted.
If that follow-up's artifact is later un-accepted (and no other
accepted follow-up remains), the original task falls back to
Launched.
- Explaining to the user:
- Casual: "What you started here is still moving — one of its follow-ups just got accepted too."
- Professional: "A follow-up task generated by this task has had its own artifact accepted."
- Creative: "Ripples turning into waves — this is still spreading outward."
-
Beacon
- Technical: shown only on a generated follow-up task still waiting to
be confirmed (the translucent "ghost" card on the canvas). Cosmetic
only — not filterable, not referenced anywhere else in the platform.
- Explaining to the user:
- Casual: "This is just a suggested next step — nothing's official until you say yes."
- Professional: "A suggested follow-up task awaiting your confirmation."
- Creative: "A ghost card on the horizon — a hint of what's next, if you want it."
AutoLoop — recurring work
Both kinds are scheduled (daily/weekly/monthly) and both are something the
user reviews before it counts — nothing an AutoLoop produces is final
until accepted, same as a regular task's artifact. Same two-layer format
as Energy states above: technical definition, then how to explain it in
each AI tone.
Focus Week
- Focus Week
- Technical: a weekly scheduling view for booking time against
specific tasks — one-time or recurring sessions, with a reminder
before each one. Each session can also export a pre-filled Google
Calendar event (title, date/time, notes, link back to the
platform) via an "Add to Cal" button — the user can then
optionally add Google Meet themselves from Google Calendar's own
screen, and gets Google's native push notifications for it even
when not logged into the platform or checking email.
- Explaining to the user:
- Casual: "This is where you block off real time for your tasks — set a reminder, and it can drop straight into your Google Calendar too."
- Professional: "A weekly scheduling view for allocating dedicated time to specific tasks, with optional Google Calendar export and reminders."
- Creative: "Where intention becomes a real appointment — carve out the time, and it follows you into your calendar."
Shared workspaces
A workspace has one owner. The owner can invite other people into it by
email; an invited person accepts and then works inside the owner's
workspace alongside them.
- Per-orbit access, chosen at invite. Being in a workspace does not
mean seeing everything in it. The owner picks which orbits each person
can reach, and can widen or narrow that later. Somebody left with no
orbits at all is removed from the workspace rather than left with an
empty shell, and they are told when either happens.
- Two roles: editor and viewer. The owner is neither — ownership is
its own thing and cannot be transferred from the UI today.
- One Drive, the owner's. Everything the workspace produces is saved
to the owner's Google Drive and their master Sheet, not split across
each member's own Drive. This is why the workspace is described as the
owner's: they hold the files.
- A person can belong to several workspaces — their own, plus any
they have been invited to — and switches between them in the app. Each
is entirely separate: orbits, tasks, artifacts and conversations do not
cross between them.
Explaining to the user:
- Casual: "You can bring other people in and pick exactly which orbits they see."
- Professional: "Invite collaborators to your workspace and grant access per orbit."
- Creative: "Your universe can have other people in it — you decide which parts they can visit."
Crew messages
In-app messaging, so people sharing a workspace do not have to leave the
product to talk about the work.
- A room per orbit. Everyone with access to that orbit is in its
room; nobody else can see it. Access to the orbit is what puts someone
in the room, so removing their access removes them from it too.
- Direct messages between any two people who share at least one
orbit. Somebody you share nothing with does not appear as an option.
- What a message can carry: text, images, audio and video that play
inline, files up to 8MB, GIFs, links with a preview card, and
reactions (one per person per message). A message can be edited for
15 minutes after it is sent and not after.
- Unread state shows on the conversation and in the notification
bell, and a message can raise a push notification on a device that is
not currently looking at the app.
Explaining to the user:
- Casual: "You can message the people you're working with without leaving the app."
- Professional: "Each orbit has a shared room, and direct messages are available between collaborators."
- Creative: "The crew can talk right here, next to the work itself."
Momentum Packs (one-time purchases, real pricing)
Every Momentum Pack is a genuine one-time Stripe purchase, not a
subscription — bought on the Momentum Packs page. Each one lifts one
specific free-tier limit that can genuinely get in the way, and every
pack also names a real free alternative that costs nothing but time or a
short wait. None are required to use the platform; a user who never buys
one loses no functionality, only speed/headroom on that one limit.
Naming: each pack is named for exactly the mechanic it lifts, not a
marketing label — Orbit Boost boosts orbit capacity, Momentum Refresh
refreshes a Momentum Loop's momentum by skipping its cooldown day, an
ImageGenAI Burst gives ImageGenAI a temporary burst of extra
generations, and a Task Boost boosts task-execution capacity.
-
Orbit Boost Pack — $5.99. Unlocks a 5th active orbit slot,
permanently, on top of the Free plan's 4 — the existing 4 orbits are
untouched. Stacks if purchased more than once, up to the account's max.
Free alternative: archive an existing orbit to free a slot (its tasks
and AutoLoops are removed, though the underlying Google Docs stay in
Drive — reviving the idea later means rebuilding it by hand, not a
one-click restore).
-
Momentum Refresh Pack — $0.99. Skips one specific Momentum Loop's
next scheduled cooldown day, turning it into 5 straight execution days
before it returns to its normal cadence. Bought against one specific
loop, not the whole account; only applies to daily Momentum Loops,
since weekly/monthly loops never have a cooldown day to skip. Free
alternative: let the cooldown day happen — the loop resumes
automatically the next day, nothing is lost.
-
ImageGenAI Burst Pack — $1.99. Adds 10 more ImageGenAI generations
for a rolling 24 hours, stacking on top of the account's normal daily
baseline (3/day Free, 10/day Pro). Unused generations expire rather
than rolling over. Free alternative: every account already gets its
free daily baseline at no cost — this pack is only for a day that needs
more than that.
-
Task Boost Pack — $2.99. Unlocks 10 more task executions for a
rolling 24 hours, on top of the platform-wide 25/day execution cap
shared across BrainstormAI, DesignAI, and WordSmithAI. Unused
executions expire rather than rolling over. Free alternative: wait for
the shared cap to reset at midnight UTC — everything already generated
stays available to review and accept in the meantime.
Pages at a glance
Brief, conceptual — what to expect on each dashboard page, not a pixel
mirror of the current UI (layout/wording can shift; what each page is
for doesn't). Useful as a talking point when discussing the platform
with someone who isn't chatting with its own in-app AI directly.
- Dashboard (home) — the landing page after login: a quick "where do
things stand" snapshot (active orbit count, login streak, a small
weekly stats summary) plus the same orbit cards as the Orbits page, for
fast access into one. Not a management page.
- Orbits (overview) — every live orbit as a card ("pad"), plus an
archive section below with relaunch/delete. Where orbit-level
housekeeping happens — archiving, relaunching, buying more orbit
capacity. Also shows the Badges carousel, an in-app achievement system.
- An orbit's own workspace — one orbit's full working space: its
tasks on a visual canvas (or list/hybrid view), each task's chat thread
and artifact, its AutoLoops, and — for Launch-type orbits — a phase
roadmap tracking progress toward a finish line.
- Tasks (Task Command Center) — a cross-orbit list of every task the
user has, in one place, with search and energy/orbit filters — for
finding and jumping to a task, not working on it directly.
- Focus Week — a weekly scheduling view for booking real time against
specific tasks, with optional Google Calendar export and reminders.
- The Vault — a read-only, searchable archive of every artifact the
user has accepted across every orbit — the permanent home for finished
work, not a place work gets created or edited.
- Momentum Packs — one-time paid boosts for a free-tier limit that's
genuinely in the way right now (more orbit room, skip a Momentum Loop's
cooldown day, extra ImageGenAI generations, extra task executions) —
never required, every pack names its own free alternative. See the
Momentum Packs section below for exact pricing.
- Settings — profile and avatar, "Orbit Guide Voice Tone" (see AI
Tone below for what this actually controls), interface language, the
connected Google account (and a link to the user's real underlying
Google Sheet/Drive data), plan status, and account actions.
How the AI actually runs
VisionAI runs on a tiered, multi-provider architecture across Groq, Google
Gemini, Mistral, and OpenRouter — this is public information, already
published on the platform's own "Under the Hood" page, not a secret.
Lightweight conversation is routed to fast, efficient models; higher-
capacity models are reserved for generating actual deliverables, and a
chat response gets automatically upgraded to a heavier model mid-
conversation if the accumulated context genuinely calls for deeper
reasoning. Every request rotates across providers and keys for speed, and
if any model or provider is unavailable, execution automatically fails
over to the next one — the platform keeps moving without interruption.
Task routing to a specific worker (BrainstormAI/DesignAI/WordSmithAI) is
based on task/domain fit, not a manual dropdown choice.
AI Tone — two independent controls, not one account-wide setting
Same three options (Casual / Professional / Creative) in both places, but
they're genuinely separate settings that can be set differently, not one
setting with a fallback/override relationship:
- Account Settings → "Orbit Guide Voice Tone" — set on the main
Settings page, saved to the account. The Settings UI itself frames this
as governing only Orbit Guide's chat voice ("How your Orbit Guide
communicates with you"), but it also silently sets the wording style
used when generating Momentum/Insight Loop (AutoLoop) output — that
second effect isn't mentioned in the Settings UI copy. Defaults to
Casual.
- Per-orbit tone — set from inside a specific orbit's own settings,
not from the main Settings page. Governs the wording style for that
orbit's task chat, artifact generation/revision, and follow-up
suggestions. Independent of the account-level control above — it does
not inherit or default from it, so a user can genuinely have Orbit
Guide set to Professional while a specific orbit's task chat is set to
Creative. Also defaults to Casual.
What "tone" actually changes: real wording-style guidance injected into
the AI's instructions (Casual and Creative each carry concrete
before/after phrasing examples; Professional gets no extra instruction
since formal register is already the model's natural default) — it
changes how something is said, never what the platform can do or which
features are available.
Plans (current)
Three plans exist: Free, Pro, and Enterprise. Plain factual description
per plan — no tone variants here, since these are fixed facts about
pricing/scope, not something to phrase differently by chat tone.
-
Free plan — 4 active Orbits (extendable to 6 via Orbit Boost Pack
purchases, see Momentum Packs above); all 3 core AI workers; 3 free
ImageGenAI generations a day (Burst Pack purchase available for more);
2 Momentum Loops + 2 Insight Loops account-wide across all the user's
orbits combined (not 2+2 per individual orbit); everything saved to the
user's own Google Drive; no expiration on existing orbits. Free
permanently, no forced upgrade.
-
Pro plan — still in development, opt-in only, join-the-waitlist
stage; no pricing announced yet. Confirmed scope so far: raises the
ImageGenAI free daily baseline to 10 generations a day (vs. 3 on Free),
8 active Orbits (vs. 4 on Free — also stacks with Orbit Boost Pack
purchases up to +2, same as Free, reaching 10 max), and Momentum Loops
run 6 days before cooldown instead of Free's 2, and double the loop
counts — 4 Momentum Loops + 4 Insight Loops, against 2+2 on Free
(LOOP_CAP_EXECUTION_PRO/LOOP_CAP_INSIGHT_PRO in
app/lib/autoloop/caps.ts). This file previously said Pro did NOT raise
those counts, which contradicted both the pricing card and llms.txt and
was wrong against the code.
-
Enterprise plan — no self-serve pricing or signup; the user submits
a Contact Us request and gets a custom quote for what they actually want
implemented, rather than a fixed package. Confirmed scope: everything in
Pro, plus custom orbit limits, custom-tailored AI workflows, dedicated
onboarding & support, and custom integrations on request.
Maintained manually. Update this file whenever something described above
changes in the real product — a stale reference file is worse than none.